Cross Registration

♦ The Cross Registration Program allows degree-seeking students access to academic opportunities not available at their home institutions to maintain their current home institution program of study. All registrations are subject to the approval of home and host registrars. Students enrolled at a college or university within SOCHE may register for courses that are available at other SOCHE institutions and GC3 institutions.

♦ Desired course(s) must not be available at the home institution during the term the student wishes to enroll and must be course(s) required for the student’s program. Generally, most courses, except study abroad, are eligible—subject to space availability, completion of prerequisite courses, and permission of both the home and the host institutions.

♦ Contact the Cross Registration coordinator at both the home and the host institutions for more information and to learn about their specific registration guidelines.

♦ Students must be degree-seeking and in good academic standing at their home institution.

♦ Students are subject to enrollment and eligibility requirements, as determined by the host institution.

♦ Students may not register for a course that is available at the home institution during the same term.

♦ Credit hours taken at the host institution may not exceed credit hours taken at the home institution per academic term and are subject to the home registrar approval.

♦ The combined course load for a student at both the home and the host institutions may not exceed the full-time course load allowable at the home institution.

♦ Students are restricted to a maximum number of cross-registered courses/hours per program of study throughout their matriculation.

♦ Associate program: 15 hours

♦ Undergraduate program: 30 hours

♦ Graduate programs: Subject to the discretion of the two institutions

♦ While completing a program of study, students from two-year institutions may cross-register for courses at four-year institutions and vice versa, as long as the courses are required to obtain the associate’s, bachelor’s, or graduate degree for which the student is currently enrolled at the home institution.

♦ The home and the host institutions reserve the right to require additional requirements and the right to override eligibility requirements. If proper procedures are not followed, the student will be ineligible for the cross-registration program and will be responsible for all charges incurred at the host institution.

♦ The completed cross-registration form, with all approvals, must be submitted to the Host Institution no later than that school’s first day of the term. Otherwise, the student will be responsible for all charges.

♦ The desired course(s) must not be available at the home institution during the term the student wishes to enroll.

♦ Course(s) may be taken for credit only.

♦ Course(s) must apply to the degree program in which they are enrolled.

♦ Cross registration for different modalities may require additional approvals. If a student seeks to cross register for a course that is offered at a host campus via a different modality (e.g. course is offered virtual at home institution but in-person at host institution), situations will be evaluated on a case-by-case basis. Contact the home institution cross registration coordinator with questions and to check eligibility.

♦ Seeking a different course instructor or section time schedule is not a viable justification for cross registration.

♦ Institutional articulation agreements and study abroad programs are excluded.

Generally, most courses, are eligible—subject to space availability, completion of prerequisite courses, and permission of both the home and the host institutions.

♦ Using the student eligibility checklist above, students should first determine if they are eligible for cross-registration.

♦ Contact the home institution’s cross-registration coordinator BEFORE initiating the cross-registration process. The home institution may require additional forms to be completed.

♦ Apply to the host institution as a NON-DEGREE-SEEKING student.

♦ Review the host institution’s (the cross-registration institution) registration site to determine if there is space available in the course(s) sought. Course registration information includes course offerings, contact information, registration times, and information on prerequisites and fees. DO NOT REGISTER YOURSELF – that will happen via the cross-registration form.

♦ Complete the cross-registration form and obtain all necessary approvals. You will need Acrobat Reader to open and save this form! If you open the cross-registration form in any other platform, such as a web browser, it will not function properly. Instructions for completing the form:

• Download and save the  zipped cross-registration form file to your computer, then unzip the file. Open the unzipped file in Acrobat Reader via desktop before attempting to fill out any sections. The form must be saved in Acrobat Reader at each stage of completion for all functionality to work properly. The file will not function correctly if opened or saved on a phone.
• All information on the form MUST be typed. Fully handwritten forms will be rejected.
• With the form open in Acrobat Reader on your computer, fill out Section 1 of the cross-registration form with your personal information. Save the file as a PDF in Acrobat Reader on your computer.
• With the form open in Acrobat Reader on your computer, fill out Section 2 of the cross-registration form with information about the course(s) sought. Be sure to list a lab as a separate course. Save the file as a PDF in Acrobat Reader on your computer.
• With the form open in Acrobat Reader on your computer, digitally sign the cross-registration form in the appropriate spot and attach a copy of your current photo ID in the appropriate spot on page 2. Save the file as a PDF in Acrobat Reader on your computer.
• Email the fillable PDF as an attachment to the appropriate individual(s) for departmental or instructor approval(s), if required. That person will need to open the form in Adobe Acrobat on their computer, digitally sign the form in the appropriate spot, then save the file in Acrobat Reader, and return to you.
• Email the fillable PDF as an attachment to obtain digital signatures from the appropriate individuals for institutional approvals in this order:

1. 1. 1. 1. Home institution academic advisor
         2. Home institution cross-registration coordinator
         3. Host academic advisor, if required. If host instructor or departmental approval is required for your desired course, be sure that individual also signs in the appropriate spot(s) in Section 2 of the form.
         4. Host institution cross-registration coordinator – After approval has been granted at the home institution, the student sends the approved cross-registration form PDF to the host institution cross-registration coordinator, who will finalize the student’s registration in the requested course(s).

♦ The fillable cross-registration form should be used for both adding and dropping courses. Institutional approvals are required for dropped courses, as well as added.

♦ Failure to obtain the necessary approvals can result in rejection of the cross-registration application.

♦ The completed cross-registration form must be submitted electronically to the host institution cross-registration coordinator no later than the first day of that institution’s term. Otherwise, the student will be responsible for all charges.

♦ Once the host institution cross-registration coordinator receives the completed form, with all appropriate approvals in place, and determines the form has been completed correctly, they will register the student for the requested course(s) or will drop the course(s) requested.